Owners of public Teams/Groups should make sure all members are aware the settings are public. This leaves the University open to a data breach. Public Teams/Microsoft 365 Groups – Data of any kind shared in these spaces (including Teams meeting recordings) is accessible by the whole organisation including staff and students.Private Teams/Microsoft 365 Groups – Data of any kind (including Teams Meeting recordings) shared in these Private spaces are accessible only by members of these Teams/groups, unless permissions for the individual documents and meeting recordings are deliberately set to be shared more widely with others or the whole organisation. There are private and public teams in Teams and Groups in Microsoft 365. Please note, by default the permission settings for a new Microsoft 365 Group or Team is Private, therefore if the settings are Public, this would have been selected manually. You may be unknowingly sharing confidential data with the whole organisation if your Microsoft Teams/Microsoft 365 Group permission settings are set to public.
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